Executive Assistant

Description
Job Description: Executive Assistant / Working Student (20 Hours/Week, Hybrid)
Location: Berlin, Germany 

We are looking for a proactive, organized, and motivated individual to join our team as an Executive Assistant / Working Student. This role offers a unique opportunity to work closely with the CEO, supporting daily operations, business development activities, and project management. It is ideal for candidates who are structured, adaptable, and eager to gain hands-on experience in a dynamic, international business environment. 

Key Responsibilities

CEO Support & Administration: 

• Assist the CEO with daily administrative and organizational tasks, including scheduling, email management, and report preparation. 

• Handle meeting coordination, documentation, and follow-ups to ensure smooth execution of tasks. 

• Anticipate the needs of the CEO and respond swiftly to unforeseen developments. 

• Support internal and external communication, ensuring clear and professional interactions. 

• Attend key meetings, take meeting minutes, and ensure timely follow-up on action items. 

• Act as a point of contact for the CEO, filtering and prioritizing requests. 

Business Development & Market Research: 

• Support in identifying new business opportunities to contribute to company growth. 

• Conduct market research and analysis to uncover trends, gaps, and challenges in target markets. 

• Participate in networking events and industry functions, supporting the CEO in business development efforts. 

• Stay informed about industry trends. 

Project Management & Cross-Team Coordination: 

• Assist in coordinating and managing key projects to ensure alignment with business goals. 

• Collaborate across teams to streamline processes and improve operational efficiency. 

• Provide support in preparing presentations, reports, and documentation for project updates and strategic initiatives. 

Qualifications

• Fluency in English (professional level) is required, conversational German is a plus. 

• A technical background, and education with an understanding of data
  analytics/business intelligence is preferred. 

• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously. 

• Proficiency in MS Office (Word, Excel, PowerPoint) and a general affinity for digital tools. 

• Experience or familiarity with CRM tools for managing client relationships and tracking business interactions. 

• Excellent communication and teamwork skills, with an integrative and
  supportive attitude. 

• Friendly, open-minded personality with a desire and aptitude for learning. 

• Reliable and detail-oriented 

Benefits you can rely on

• A chance to work closely with senior leadership and gain first-hand experience in business strategy and management. 

• Exposure to international business operations across Retail, Telecommunications, Automotive, Trading, and IT industries. 

• On-the-job learning opportunities and mentorship from experienced professionals. 

• Flexible working arrangements and an agile work environment that fosters professional growth. 

• A diverse and inclusive workplace that values individuality and collaboration. 

Notes

We value diversity and welcome applications from all backgrounds, regardless of gender, disability, nationality, ethnicity, social background, religion, age, sexual orientation, or identity. 

How to Apply

Please send your CV with your cover letter to hr@beebi-consulting.com and add the Job Code (CA2503) to the Subject Area.